Job Accountabilities:

·         Management of the POD team administration activities including but not restricted to: booking appointments; the scheduling of meetings, confirmation of attendance, facilities, date and time and ensuring agendas’ are issued.

·         Ensure confidentiality of communications and company information as well as respect the privacy of sensitive personnel data.

·         Recording and distribution of minutes of meetings as required.

·         Document management including filing, updating, tracking, formatting and distribution to appropriate recipients.

·         Management of POD LT team leave schedule, (in conjunction with the Production Operation Director), providing effective administrative support in filling timesheets, travel requests and expenses within SAP

·         Administration of invoices and expenses.

·         Handle  Departmental  correspondence  including  directing  communications  to  appropriate  recipients  and providing relevant information.

·         Onboard new joiners to the POD team. Arrange necessary visitor passes, IT access, inductions etc.

·         Organize logistical support for management team, including car movements, helicopter booking requests for offshore travel as necessary.

·         Inform POD team members of any expired or soon-to-expire mandatory training courses.

·         Arrange Training courses and routine medicals for POD team.

·         Act as focal point for collection and distribution of all training certificates.

·         Providing general assistance to the POD Leadership Team with the preparation of all documentation such as updating Job Descriptions, Personal Movements and Personal Requisitions Forms.

·         Work closely with other Department Administrators to ensure adequate coverage of support during Peak leave periods.

·         Ensure and maintain effective relations with NCOC Service Departments (ICT, Travel, C&P, Finance, Office Services, Project Services, HRO and Internal Communications.

·          Actively participate in leading the process to set up and provide administrative support for the whole department;  Coordinate this support with the individual department leads

·          Research, compile and prepare periodic reports, manuals, correspondence and other information required by management.

Maintain and update departmental web site.

Qualification & Experience Requirements:

·         Experience in a similar role within an international corporate environment.

·         Minimum of a High School graduate or equivalent degree.

·         At least two years of administrative, secretarial or equivalent experience.

CV send adilzhan.o@kpop.kz

• бизнес мектебі;

• Интернеттің негізгі білімі;
• электрондық поштаны пайдалану;